FREE Venue Sourcing for Your 2026 Event
Most event hosts waste 50+ hours chasing hotels. I’ll do it for you — and save you thousands — at no cost.
Venue Sourcing Wastes Your Time and Puts Your Budget at Risk
If you’ve ever planned an event, you already know:
You pick a city because it’s convenient, not knowing the pitfalls of the location
You google “Event Venues” and get a list of 20+ identical looking properties
You email 10… only to wait weeks for most to ignore you
Four reply - 3 are booked and the other sends back a 27-page contract that looks like ancient greek
At this point, you are desperate to get back to your normal job, so you sign it and hope for the best
Meanwhile, you’re supposed to be planning the actual event.
And what’s worse?
Most people don’t realize that venues make their money in the fine print.
Inflated room rates
Ridiculous attrition penalties
F&B minimums that crush your budget
Contracts full of tiny clauses designed to protect the hotel — not you
Miss one detail and it can wipe out your entire profit margin.
And you won’t even know you’ve made a mistake until the final invoice hits.
But here’s the bigger question:
Did you even choose the right property in the first place?
Most teams go with the same boring venues as everyone else without realizing there may be better spaces, better pricing, and better fit just out of reach.
Many of the best properties:
Don’t show up in public searches
Don’t reply to generic inquiries
And if you don’t have a direct contact, they’ll route your request through a national sales funnel
That means slower response times, no leverage, and zero priority for your event.
If you’re not already in the system (or working through someone who is) you’re not getting the best options.
Let Me Handle the Hardest Part… For Free
I’ve sourced and negotiated hundreds of hotel contracts in venues all over the United States.
I know the game, the tricks, and the loopholes AND I use them for you, not against you.
Here’s what you get when I take over:
One 30 minute strategy call so I understand exactly what you need before we start
Up to 3 rounds of venue sourcing tailored to your event in one city of your choice
A custom comparison matrix showing pricing, perks, and red flags
My expert recommendation based on years of planning events exactly like yours
Full contract negotiation in your favor (eliminating fine print that even ChatGPT misses)
Thousands of dollars saved, and hours of your time given back
You get my experience, my network, and my negotiation — without spending a dollar.
Best of all, you get to stay focused on your event, your content, your guests.
And yes this service is completely free to you.
“Wait… How Is This Free?”
Let’s clear the air.
When you book a venue, someone gets paid a commission.
It can either be the hotel sales agent, who is loyal to the venue and trying to get as much of your money as possible…
Or it can be an independent planner like me, who can source from thousands of brands to find you the best fit and pricing possible.
Which option do you think gets you the best rate and terms?
(I’ll give you a hint, my clients routinely save 18-30% on venue contracts versus going direct.)
“Ashlee saved us over $18,000 in hotel concessions and upgrades, and we didn’t lift a finger. Our entire retreat felt 5-star. We’ll never book another event without her.”
Ryan Taft - Owner, Impact Eighty-Eight
“Ashlee turned what should’ve been a 3-week nightmare into a 3-day done deal.
I didn’t have to chase a single hotel. She found us the perfect venue, negotiated better terms than we’ve ever had, and saved our team 25+ hours.”
Jeremiah Gore - Owner, Crossroads consulting
“Ashlee is simply the best!! She is creative, organized and easy to work with. I’ve used her for small and larger events, and she handles all of it with ease. Truly a top notch professional who will not disappoint!”
Amy O’Connor - EVP, Shore Consulting
Ready to save thousands before you even sign a contract?
“Ashlee saved us over $18,000 in hotel concessions and upgrades, and we didn’t lift a finger. Our entire retreat felt 5-star. We’ll never book another event without her.”
Ryan Taft - Owner, Impact Eighty-Eight
“Ashlee turned what should’ve been a 3-week nightmare into a 3-day done deal.
I didn’t have to chase a single hotel. She found us the perfect venue, negotiated better terms than we’ve ever had, and saved our team 25+ hours.”
Jeremiah Gore - Owner, Crossroads consulting
“Ashlee is simply the best!! She is creative, organized and easy to work with. I’ve used her for small and larger events, and she handles all of it with ease. Truly a top notch professional who will not disappoint!”
Amy O’Connor - EVP, Shore Consulting
Ready to save thousands before you even sign a contract?
Why Should You Listen to Me?
Hi, I’m Ashlee!
I design high-impact, unforgettable events for top leaders, entrepreneurs, and speakers.
I’m obsessed with creating experiences that wow guests.
Each event I plan is intentional, immersive, and designed to leave attendees raving—and it shows!
Every event I’ve run has earned an NPS score of 92+ (that’s events lingo for ‘so legendary, even the keynote speaker took notes’).
With years of experience planning masterminds, leadership retreats, and summits, I know what works—and I’m here to share it with you.
And this isn’t just theory. I’ll walk you through the exact strategies I would use to elevate your event above the crowd—for free.
FAQ
How far in advance should we plan?
Ideally, 3–6 months ahead gives us the best venue options and creative space. That said, I’ve pulled off unforgettable events on tighter timelines too.What is “free venue sourcing,” and how does it work?
Free venue sourcing means I handle the entire venue search, negotiation, and contract process for your 2026 event — at no cost to you. I leverage direct relationships with hotels, resorts, and unique event venues to secure the best rates, perks, and contract terms. You get custom venue options that fit your dates, budget, and goals — without wasting 50+ hours contacting properties yourself.
Why is it free? What’s the catch?
There’s no catch. Hotels pay a standard industry commission to certified venue sourcing professionals once your event is booked. You don’t pay me a dime, and the venue cost is the same as if you went directly to the hotel. You simply gain expert guidance, insider access, and protection from costly contract clauses.
Who should use a venue sourcing expert?
Corporate event planners, coaches, consultants, and mastermind hosts use this service to save time and reduce risk. Whether you’re planning a corporate retreat, training workshop, leadership summit, or client event, venue sourcing ensures you get the best property, pricing, and contract terms — without the overwhelm.
What types of venues can you source?
I work with hotels, conference centers, resorts, and one-of-a-kind spaces nationwide and internationally. From luxury resorts for executive retreats to boutique hotels for intimate mastermind weekends, I’ll source venues that match your brand, group size, and budget.
How much time will this save me?
Most clients save 50–100 hours per event — time they can redirect into content, logistics, and attendee experience. You’ll skip the endless back-and-forth with sales reps and receive a shortlist of vetted venues that meet your criteria, ready for decision-making.
Can you negotiate better rates or perks than I can?
Yes. Because I source dozens of events per year, I have established relationships and leverage with hotel sales teams. That means stronger room block pricing, waived fees, flexible attrition policies, and added concessions like free upgrades or welcome receptions — all of which improve your event ROI.
What types of events can you source venues for?
I handle everything from corporate retreats, mastermind events, and executive offsites to leadership trainings, team-building experiences, and business conferences. I can also help with destination weddings, incentive trips, or brand launches where you need hotel rooms and meeting space.
What if I’ve already started reaching out to hotels myself?
No problem! I can take over from where you left off, streamline communication, and often recover leverage you may have lost. I’ll ensure your RFPs (requests for proposal) are handled correctly, compare offers apples-to-apples, and protect you from contract traps that many planners miss.
What’s included in your free venue sourcing service?
Personalized venue recommendations based on your goals and budget
RFP submission and follow-up with hotels
Comparison of pricing, concessions, and contracts
Negotiation support for rates and terms
Contract review to flag costly clauses
Guidance until your venue is officially booked
Is this just for 2026 events?
No — but 2026 dates are booking fast. Most desirable venues book 12–18 months in advance, so sourcing now gives you the best pricing and availability for retreats, conferences, and summits.
What if my event is small?
Even small groups benefit. Hotels and resorts offer creative meeting packages, and I’ll help you find spaces that feel intimate but elevated — perfect for mastermind groups, offsites, or private trainings.
Why should I work with you instead of a bigger agency?
Because I don’t do cookie-cutter. I only take on a few events each year so I can go deep with each client. If you want something truly tailored, you’re in the right place.Why not just use Google or hotel websites to find venues?
Public searches only show part of the market. Many luxury or high-demand properties don’t respond to generic inquiries or filter leads through national sales funnels that take weeks. Using a professional venue sourcing specialist gives you direct access, faster responses, and insider pricing — all without the frustration of doing it yourself.
What cities or destinations can you source venues in?
I work with hotels, resorts, and unique venues across the U.S., Mexico, and Europe. From Chicago to Scottsdale, Miami, Nashville, Austin, Sedona, and Tulum — if there’s a hotel that fits your vision, I can reach it. I also have direct relationships with boutique properties that don’t appear in public searches.
What’s the first step?
Simply book a free 30-minute Venue Strategy Call. We’ll clarify your event vision, size, and budget — then I’ll begin sourcing options for your event immediately. You’ll have curated proposals within days, not weeks.